Reproduced with permission of Contratación internacional. Comentarios a los Principios sobre los Contratos Comerciales Internacionales del Unidroit, Universidad Nacional Autónoma de México -- Universidad Panamericana (1998) 237-251
James F. Smith
1. Mediation and Conciliation
Mediation (or conciliation) is of increasing importance as a means of resolving international commercial disputes. This article addresses the potential significance of the Principles of UNIDROIT in such mediation. However, before doing so it is essential to define and distinguish certain critical terms, namely mediation, conciliation and arbitration.
The term conciliation is frequently used as a synonym for mediation. Indeed in practice there may be little if any difference between the two.[1] However, because there are some important historical distinctions between conciliation and mediation, especially in international public law, it is important to identify those differences in order to avoid misunderstandings about what is meant by these terms. In his seminal work, Jean-Pierre Cot characterizes the historical origins of mediation and conciliation as growing out of the need for mechanisms to resolve disputes between states or heads of state when diplomacy fails. In such instances he writes, "[T]he parties may then lay their case before either the Prince [page 237] or Wise man."[2] Because the tradition and the procedures of international mediation and conciliation have evolved from their public international law origins it is appropriate to begin with them.
a) Mediation
The Hague Convention defines mediation as "reconciling the opposing claims and appeasing the feelings of resentment which may have arisen between the States at variance."[3] One author distinguishes a mediator's assistance from that of a conciliator by noting that "a mediator generally makes his proposals informally and on the basis of information supplied by the parties, rather than his own investigation [...]"[4]
b) Conciliation
In public international law, conciliation "implies a group of individuals will hear the viewpoints of both sides, inquire into the facts underlying the dispute, and, possibly after discussion with the parties, issue a formal but not binding proposal for consideration by the parties as a solution for the dispute."[5]
Jean-Pierre Cot has noted that there "is no general agreement about the origins of the idea of conciliation" but "Latin American States claim [page 238] that it was invented by Bolivar."[6] By the Nineteenth Century conciliation was frequently mentioned in international public law as a means of peacefully settling disputes within the structure of a permanent International organization.[7] In the aftermath of World War I former, warring parties signed a series of conciliation agreements know as the "Locarno agreements."[8] Although these agreements were largely unused in public international law they provided an important model for the resolution of private commercial disputes involving nationals of two or more states.
2. Mediation [9] and Arbitration
Arbitration and mediation are alike in that they each provide a private confidential process of dispute resolution as an alternative to litigation. However, mediation is unlike arbitration in that in mediation the parties, not a third party, retain control over the terms of any dispute resolution. Although some court systems require mediation, the term is generally used to describe a process which is voluntary. As such, any party may withdraw at any time. This is not the case in binding arbitration (or litigation). In arbitration, like litigation, a third party, an arbitrator, a panel of judgers, or a panel of arbitrators, applies the law. If the parties [page 239] have previously chosen the law, the arbitrator may or may not apply the law chosen. However, if no law has been chosen, the arbitrator, not the parties, chooses the law, perhaps pursuant to conflict of law doctrines, perhaps by selecting the law he or she feels is appropriate, or perhaps by selecting according to legal criteria including the principles of UNIDROIT. The choice of law may be contrary to the law anticipated by the parties and may in fact seem arbitrary or anomalous to the parties.
The arbitrators then hear the evidence presented by the parties pursuant to the institutional arbitration rules selected by the parties. If the arbitrators are not affiliated with a dispute resolution institution, or if the parties have failed to designate such rules, the arbitrator may then choose them.[10] Again, the rules chosen may seem arbitrary to the parties. If the arbitration is binding it is not reviewable by any other body, nor is it subject to judicial review except on specified grounds. International arbitration awards are enforceable through the New York Convention, while there is no international enforcement convention for judicial judgments.[11] While the grounds for declining to enforce an arbitral award under the Convention are ostensibly narrow, enforcement litigation is not uncommon.[12]
Mediation has become an important alternative to both arbitration and litigation in the United States. Its advantages are undeniable: it is both less costly and less time consuming than arbitration. In a recent study [page 240] the International Chamber of Commerce found that mediation costs were one-quarter of arbitration fees and that mediation led to more rapid resolutions than arbitration.[13] By focusing on communication problems (which in the international context may be caused or compounded by cultural differences) an experienced mediator can maximize the parties' abilities to resolve their own disputes in a manner that makes business sense. Mediation is particularly useful if the parties have a long term or profitable relationship which they wish to protect despite their current dispute, The informality and consensual nature of mediation creates a climate for seeking a reasonable and practical solution that is forward looking rather than mired in the arbitration process of accusation and counter accusation inherent in adjudicatory systems.
Despite the advantages of mediation not all cases are suitable for mediation.[14] Sometimes a decision by a third party is essential because the parties are unwilling or unable to engage in a negotiation or mediation process. For true mediation to take place the parties must be willing to talk and be able to articulate their own positions in this regard (lawyers can play a critical role in the mediation).
Mediation is less likely to be successful if there is a marked power imbalance or if the facts and the law leave no doubt which party would prevail. A party whose position is without merit might well be more interested in delay than a rapid solution. Thus the importance of the parties committing themselves to an alternative dispute resolution (ADR) process, which may include both mediation and arbitration, before the dispute arises.[15] [page 241]
However, parties who are willing to mediate their disputes retain the power to craft their own resolutions in the process. Mediation is more flexible than litigation or arbitration in that parties can reach agreements which may include provisions which no third party could order or award. Both arbitration and litigation are usually limited to more traditional legal remedies such as damages or an order to take, or refrain from taking certain action.
If the parties reach an agreement through the mediation process the agreement should be reduced to writing. If the parties agree to do so, the written resolution may then become legally binding on the parties by having it incorporated into an arbitral award or a judicial decree. Such agreements usually avoid enforcement problems because the parties have voluntarily engaged in the process and agreed to the resolution. In contrast, the losing party in an arbitration may resist enforcement of the arbitral award in the courts.
Mediation as well as arbitration are so commonly used in the United States today that it is probably legal malpractice for a lawyer to fail to advise clients of the availability of both processes. Argentina recently enacted a mandatory mediation law for most civil and commercial cases; five years ago mediation was practically unheard of there. In 1994 the World Intellectual Property Organization in Geneva (WIPO) adopted mediation rules which are attracting more attention than its arbitration services.
II. MEDIATION AND CONCILIATION IN MULTILATERAL AND REGIONAL TRADE DISPUTE SETTLEMENT PROCEDURES
Mediation and conciliation are available but infrequently used in disputes between the nationals of one state who are private parties and the government of other states. For example, in trade disputes conflicts often rise between exporters and the importing country's government. [page 242] The Dispute Settlement Understanding (DSU) of the World Trade Organization (WTO) authorize the use of conciliation and mediation to settle such trade disputes. Specifically it provides for the use of "good offices, conciliation and mediation" as "procedures that are undertaken voluntarily if the parties to the dispute so agree." Consistent with established custom, the proceedings are confidential. These proceedings may be requested, begun and terminated at any time, and may continue while the formal panel process proceeds, such proceedings may take place outside of the institutional framework of the WTO.[16]
Similarly the North American Free Trade Agreement (NAFTA) established a Free Trade Commission, comprising cabinet level representatives with authority to "resolve disputes that may arise regarding [the NAFTA's] interpretation or application." The Commission may "have recourse to good offices, conciliation, mediation or such other dispute resolution procedures ...."[17]
III. MEDIATION OF INTERNATIONAL COMMERCIAL DISPUTES
The influence of public international law on dispute resolution can be traced though the experience of international dispute resolution centers. Between the two world wars 80 percent of the disputes administered by the International Chamber of Commerce (ICC) were resolved through conciliation.[18] The International Center for Settlement of Investment Disputes (ICSID), which offers dispute resolution services to foreign investors who have disputes with their host government, adopted conciliation rules in 1967. Both the original ICC rules and the current ISCID rules reflect the conciliation model of public international law in that [page 243] they provided for independent investigation and formal recommendation. This process, while less coercive than binding arbitration, cedes considerable authority to the conciliator to resolve the dispute. By the 1980s it became increasingly clear that for some disputants this type of formal conciliation was more adversarial and formal than desired. Parties wanted additional alternatives.
This demand was addressed in the 1980s and 1990s when four important centers of private international dispute resolution adopted rules for international commercial mediation.[19] These are the United Nations Commission on International Trade (UNCITRAL) (1981),[20] the American Arbitration Association (AAA) (1987),[21] the International Chamber of Commerce (ICC) (1988) [22] and the World Intellectual Property Organization (WIPO) (1994).[23] Because of the flexibility of mediation such rules may be modified by the parties.[24] However, they provide a useful and internationally acceptable guide for the parties.
All of the rules contemplate proceedings which are entirely voluntarily. The ICC "conciliator shall conduct the conciliation process as he thinks fit, guided by the principles of impartiality, equity and justice." (Article 5) All of the institutions have provisions for the mediator to:
Under the UNCITRAL conciliation rules the conciliator will disclose all factual information a party gives him or her to the other side unless it is given subject to a specific condition that it be kept confidential. Such conciliators are like negotiation facilitators in that the parties maintain control of the terms of any resolution of their dispute while the conciliator directs the process.
All of the mediation/conciliation rules allow the parties to be assisted by counsel and state that the confidential nature of the proceedings must be respected by all. Similarly, all of the rules provide that the parties agree not to divulge or otherwise use proposals of the mediator or conciliator, the indications of a party's readiness to settle, or the views expressed regarding a possible settlement in any subsequent judicial or arbitration proceeding. The AAA and UNCITRAL rules also forbid admissions of a party during a mediation or conciliation being used in another proceeding; however, the ICC rules specifically permit evidence provided by any party to be used in another proceeding if otherwise admissible.
Under all of the rules, the proceedings terminate when one of three things happen:
IV. CULTURAL DIFFERENCES AND MEDIATION
Asian cultures have used "mediation" for centuries. Mediation is rapidly expanding in Northern Europe and the United States, and is now obligatory in Argentina. But people from different cultures may envision mediation differently from each other. For example, the relationship of the disputants to the mediator may vary. The parties may choose mediators by different criteria. For example the parties may seek a mediator.
Each of the criteria chosen involves a distinct set of relations between the mediator and the parties. In the social network model there is a prior and expected future relationship between the parties and the mediator. A benevolent mediator may or may not have a current or ongoing relationship with the parties. An authoritative mediator may be an administrator or in a managerial position, or may be a politically powerful person who has an ongoing authoritative relationship with the parties. Parties might select an independent professional mediator for their facilitating skills and not on the basis of their personal or authoritative relationship with the parties.[26]
Beyond these relationship differences there are other cultural values about conflict that may be highly significant. Several North American cultural assumptions about mediation [27] may not [be] shared by other cultures. The following is a list of some of those cultural assumptions.
Cultural differences about the role of the mediator and indeed the goal of the mediation can produce important misunderstandings between parties from distinct cultures. It is of critical importance that international mediators explore with the parties what differing cultural assumptions or other pertinent communication differences of the parties might be involved. With this understanding the mediator and the parties can more effectively address these issues by designing mutually acceptable ground rules for the mediation which take cultural factors into account. By addressing these issues at the outset of a mediation the potential pitfalls of misunderstandings may be avoided and the likelihood of a successful mediation is enhanced.
V. THE PRINCIPLES OF UNIDROIT AND MEDIATION
The International Institute for the Unification of Private Law has published "An International Restatement of Contract Law" (Principles of UNIDROIT).[29] These Principles provide criteria to apply in international disputes arising from questions of interpretation of contractual terms involving services, intellectual property, transfer of technology or investment, distributorship or franchise agreements, and the like.[30] While the Principles may prove less than satisfactory for common law lawyers engaged in litigation or arbitration because of the somewhat unfamiliar European accent on good faith,[31] it is precisely those features of the UNIDROIT Principles that may lend themselves to mediation. [page 247]
The Principles of UNIDROIT could be used by parties seeking to resolve a contractual dispute in two fundamentally differing settings. The first, would be by referencing the Principles in the ADR clause of the contract. If such a reference were incorporated into the contract the parties will have consented in advance to the use of the Principles. In more common experience no such prior referencing will have occurred.
The preamble of the UNIDROIT Principles also invites the use of its principles in litigation or arbitration even if it is not chosen by the parties.[32] In no sense can it be said that such use would further the often slated principle of arbitration of the "autonomy of the parties."[33] On the contrary, in such a case the dispute might be resolved by legal principles that the parties never mentioned or considered. Furthermore, such principles may be more familiar and acceptable to civil law lawyers than to common law lawyers. This is particularly troublesome in arbitration where the focus tends to be on assessing legal culpability for past actions which were committed without the slightest notion that the Principles of UNIDROIT would be the criteria for judging such acts. Thus use of UNIDROIT Principles might not only violate the "autonomy of the parties" but may result in an arbitral award that may have been wholly unpredictable and even anomalous to the parties.
However, if the parties decide to mediate, which is a voluntary process, the parties may choose to reference the Principles of UNIDROIT as an acceptable norm for resolution of their dispute.[34] Such reference would have the advantages of lex mercatoria, of providing an international [page 248] norm, but of far more utility because the Principles incorporate lex mercatoria in a codified form.[35] Certainly a mediator could suggest use of the Principles.[36] And the parties, acting autonomously, could agree to any portion of the Principles which by agreement they believed were appropriate in the particular dispute.
The entire thrust of the Principles of UNIDROIT assumes that the parties are engaged in a good faith effort to resolve their dispute. They are to "act in accordance with good faith and fair dealing in international trade." (Art. 1.7.) This precept is legally enforceable in the context of negotiations. Article 2.15 provides:
| (1) | A party is free to negotiate and is not liable for failure to reach an agreement. |
| (2) | However, a party who negotiates or breaks off negotiation in bad faith is liable for the losses caused to the other party. |
| (3) | It is bad faith, in particular, for a party to enter into or continue negotiations when intending not to reach an agreement with the other party. |
Mediation is in part facilitated negotiations. Perhaps by implication, but certainly when agreed to by the parties, if the parties stipulated in their mediation agreement that the mediation is to be governed by the Principles of UNIDROIT, it might then follow that legal liability could attach to the failure to mediate in good faith.[37] As Alan Farnsworth has observed, the notion that a party negotiating in bad faith would bear the loss of the failed negotiation is not a common law concept, but one that civil law systems have been more willing to embrace.[38] [page 249]
While purists might object that such a consequence would subvert the voluntary nature of mediation it would address the frequently expressed concern that mediation is either a waste of time or, worse, simply an avenue (in bad faith) for a party to learn more about the other party's case. The Principles also address another frequent concern about mediation, namely confidentiality, by providing that the remedy for breach of the duty to respect confidentiality in the negotiation process "may include compensation based on the benefit received by the other party."[39]
Where the parties are in disagreement over the meaning of contractual terms but maintain an interest in preserving their relationship, and therefore agree to mediate their dispute, the Principles of UNIDROIT offer some attractive features. Primarily, the parties may modify the Principles except as otherwise provided.[40] Specifically, the parties may not limit the duty to act in good faith and fair dealing.[41] However, in the mediation the parties could chose to focus on their future relationship, and by so doing, in effect renegotiate the contract.[42] Similarly, implied or omitted terms may be given meaning based on "(a) the intention of the parties; (b) the nature and purpose of the contract; (c) good faith and fair dealing; and (d) reasonableness."[43]
The Principles further offer a solution to what would otherwise tend to preclude mediation, namely an unequal bargaining position, by providing that a party who enters into a contract creating a gross disparity has a right to avoid it or eliminate its terms.[44]
Consensual mediation and the Principles of UNIDROIT share a common philosophy of encouraging good faith both with respect to negotiations [page 250] and to dispute resolution. While many authors have cited UNIDROIT's utility in international arbitration, such use may substantially infringe on the "autonomy of the parties", particularly in a dispute between parties from common law and civil law countries. A mediator's suggestion, or the parties' choice, to use the Principles as a frame of reference would enhance the prospect of a consensual, good faith and future oriented resolution of their conflict. [page 251]
FOOTNOTES
4. Merrill, J. G., International Dispute Settlement, second edition, p. 27.
Argentina adopted a mandatory mediation law in October, 1994 which is entitled Ley de Mediación y Conciliación but which refers exclusively to "mediation" throughout its text. Argentinean publications use the same term. Perhaps the new terminology was chosen in order to differentiate the process from the Latin American understanding of conciliation. See for example Highton, Elena I. y Álvarez, Gladys S., Mediación para resolver conflictos (Buenos Aires) which again almost exclusively refers in mediation.
9. With these definitions in mind the term mediation will be used in this article.
15. Such clauses should set forth three stages for dispute resolution:
The parties should specify the applicable law or legal principles such as the principles of UNIDROIT that will govern the resolution of their dispute.
21. Commercial Mediation Rules of the American Arbitration Association.
23. WIPO Mediation Rules (Geneva 1995).
26. Idem, Christian Bühring-Uhle, op, cit., pp. 276-277.
29. If the contract is for a sale of goods, the Vienna Convention on the
International Sales of Goods would be the more likely frame of reference for such
a mediation. But even then the Principles of UNIDROIT could be quite helpful
as a supplemental source of law.
37. Principles of UNIDROIT, Article 2.16. 39. Article 2.16, Principles of UNIDROIT. 40. Principles of UNIDROIT, Article 1.5. 41. Principles of UNIDROIT, Article 1.7. 43. Principles of UNIDROIT, Articles 4.8 and 5.1.
Pace Law School
Institute of International Commercial Law - Last updated June 10, 2008
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